Two flows, four steps each, no mystery in the middle
Both products are still being built, so here’s the honest version of how they’re designed to work — what you put in, what happens, and what you get back.
Connect your data → AI learns → Forecasts & alerts → Optimise stock
The inventory loop. It runs continuously, and each cycle gives the model more of your history to learn from.
- Step 1
Connect your data
Import a product catalogue and sales history from a spreadsheet, your store, or your POS. No re-keying, no clean-room requirements.
- Step 2
AI learns your patterns
Models pick up seasonality, weekday rhythms, promotions and shelf-life so forecasts reflect how your business actually sells.
- Step 3
Forecasts & alerts
See projected demand per SKU and per location, with low-stock, over-stock and expiry alerts before they cost you money.
- Step 4
Optimise stock
Act on replenishment recommendations — what to reorder, how much, and when — then measure the result next cycle.
What you bring
A product list and whatever sales history you have — a CSV export is enough to start. Connectors for Shopify, WooCommerce and POS systems are planned for phase two.
What the model does
It looks for the patterns you already half-know: which lines spike at the weekend, which are seasonal, which move when you run a promotion, and how long each takes to arrive from a supplier.
What you get back
A forecast per SKU per location, reorder points that adjust as demand changes, alerts before you run out or over-order, and expiry warnings on perishable batches.
Create or receive → Automated workflows → Approvals & tracking → Spend visibility
The finance-ops loop. Same idea, different problem: coordination rather than prediction.
- Step 1
Create or receive
Raise invoices and purchase orders, or capture the ones vendors send you, in one shared workspace.
- Step 2
Automated workflows
Routing rules send each document to the right approver with the right spend limits — no chasing over email.
- Step 3
Approvals & tracking
Approve in a click, track status end to end, and let automatic reminders handle the follow-ups.
- Step 4
Full spend visibility
Every invoice, PO and vendor rolls up into one view of committed and actual spend across the business.
What you bring
Your vendor list, the invoices you send and receive, and how approvals should work — who can spend what, and who signs off above which threshold.
What the workflow does
Every invoice and purchase order gets a status and an owner. Routing rules push each one to the right approver, and reminders chase the ones that stall.
What you get back
A live view of committed and actual spend, aging on payables and receivables, and an audit trail that answers “who approved this” without a search through email.
The handoff we’re building toward
Each product is useful alone. Together they close the loop between deciding to buy something and actually paying for it.
StockPilot decides
A forecast says you’ll be short 400 units in eleven days.
ProcuFlow executes
That becomes a purchase order to the right vendor, routed for approval automatically.
Both reconcile
Stock received and invoice paid land against the same order, in one report.
To be clear: this handoff is planned, not shipped. StockPilot’s MVP and ProcuFlow’s MVP come first — the integration between them follows once both stand on their own.
See it before it’s public
Waitlist members get the private beta first and help decide which parts of these flows we build next.